AFPM employees combine both in-office and remote work into their schedules using up to 6 remote workdays a month. Only local candidates will be considered at this time.

American Fuel & Petrochemical Manufacturers (AFPM) is a dynamic trade association representing high-tech American manufacturers of virtually the entire U.S. supply of gasoline, diesel, jet fuel, other fuels, and home heating oil, as well as the petrochemicals used as building blocks for thousands of vital products in daily life, from paints to plastics, space suits to solar panels, and medicines to mobile phones. As a national trade association representing American refineries and petrochemical companies, AFPM brings together staff, members, affiliates, and thought leaders at major conventions and smaller gatherings, both virtual and in-person, throughout the year.

At AFPM, our greatest asset is our team of talented professionals who consistently fuel our success. As we continue to grow and expand our reach, we are excited to announce an opening for an Executive Assistant to perform an array of administrative, logistical and strategic responsibilities in direct support of the AFPM President & CEO.

Responsibilities

  • As the point of contact, gatekeeper, and liaison between the CEO and internal/external stakeholders, manages visitors, telephone calls, and correspondence including hard copy and electronic mail.
  • Manages and maintains filing systems to organize data and documents, including proprietary, sensitive, and confidential information.
  • Provides speaking engagement and meeting preparation support by providing briefing materials and detailed itineraries, assisting with presentation materials, and coordinating with AFPM convention services team.
  • Manages a complex calendar of meetings, travel, conferences and speaking engagements by scheduling meetings and travel, updating schedules and appointments, and coordinating multiple calendars including the AFPM Board of Director’s and its Executive Committee and AFPM’s leadership team.
  • Supports the work of AFPM’s Executive Committee, comprised of member company leaders, by establishing relationships with the committee members; maintaining the roster, committee documents, meeting books, and agendas; assisting in the preparation of and distributing meeting-related materials; and correspondence as needed.
  • Provides administrative support by handling expense reports, preparing lobby logs and filing lobby disclosure reports, and maintaining supplies for the executive office area.
  • Performs other ad hoc duties relevant to the position.

Qualifications

  • A minimum of 5 years’ experience supporting and partnering with a senior executive as an executive assistant or in a similar role.
  • Exceptional written and verbal communication skills, and excellent interpersonal skills including the ability to build rapport at all levels within and outside the organization.
  • Advanced level of skill using Microsoft Office Suite, specifically Excel, Word, PowerPoint, and Outlook.
  • Ability to manage multiple and changing priorities with an adaptable and flexible approach in a fast-paced work environment.
  • A proactive and solution-oriented mindset, anticipating needs and taking the initiative as appropriate.
  • A high level of integrity and discretion, and the ability to maintain confidentiality with sensitive information.

Salary at AFPM is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience. The projected compensation range for this position is $100,000.00 to $125,000.00 (annualized). The estimate displayed represents the typical salary range for this position and is just one component of AFPM’s total compensation package for employees.

AFPM’s comprehensive benefits program includes:

  • Choice of two medical insurance plans with prescription coverage
  • Dental and vision insurance
  • Medical and Dependent Care Flexible Spending Accounts
  • 100% employer-paid life insurance and AD&D coverage for the employee, their spouse/domestic partner, child(ren), and other dependents
  • Supplemental life insurance option for the employee, their spouse/domestic partner, child(ren), and other dependents
  • Paid vacation, sick, holiday, parental, bereavement, and other paid leave benefits
  • Traditional and Roth 401(k) with generous employer contributions
  • Short- and long-term disability coverage
  • Pre-tax parking and commuter benefits
  • Personal device / cell phone allowance
  • Professional development and educational assistance
  • Employee Assistance Program, mental health coverage including telehealth, and other wellness resources
  • Free on-site, clean, and modern fitness center and locker rooms
  • Free snacks, coffee, tea, hot chocolate, sodas, seltzers, bottled water, and much more!

If you are a qualified, interested candidate, please complete the following online application process. Candidates are strongly encouraged to include a current resume and cover letter.

Only direct applications will be considered; resumes received via placement agency or other third party will not be reviewed.

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AFPM is an equal opportunity employer. AFPM does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, gender, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other status protected by federal, state or local law or regulation. AFPM does not tolerate discrimination or harassment based on any of these characteristics.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for AFPM to hire me. If I am hired, I understand that either AFPM or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of AFPM has the authority to make any assurance to the contrary.

I attest with my signature below, the information provided to AFPM is true and complete information. No requested information has been concealed. As part of its normal hiring process, AFPM conducts reference checks on all final candidates. However, before reference checks are conducted, AFPM will contact the candidate to agree on the timing of contacting a current or previous employer and the person(s) to be contacted.

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