AFPM employees combine both in-office and remote work into their schedules using up to 6 remote workdays a month. Only local candidates will be considered at this time.

American Fuel & Petrochemical Manufacturers (AFPM) is a dynamic trade association representing high-tech American manufacturers of virtually the entire U.S. supply of gasoline, diesel, jet fuel, other fuels, and home heating oil, as well as the petrochemicals used as building blocks for thousands of vital products in daily life, from paints to plastics, space suits to solar panels, and medicines to mobile phones. As a national trade association representing American refineries and petrochemical companies, AFPM brings together staff, members, affiliates, and thought leaders at major conventions and smaller gatherings, both virtual and in-person, throughout the year.

At AFPM, our greatest asset is our team of talented professionals who consistently fuel our success. As we continue to grow and expand our reach, we are excited to announce an opening for an Executive Assistant to support the Senior Vice President, Government Relations & Policy and the General Counsel. This role coordinates and manages executive scheduling, prepares and processes executive and department reports, updates tracking spreadsheets, prepares and organizes documents and materials, and supports the preparation of meeting materials. The position communicates within the assigned departments and across AFPM to help manage projects, gather critical business information, and further the work of the SVP and the General Counsel.

Responsibilities

  • Works directly with the SVP and the General Counsel (“Executives”) to support assigned aspects of their daily work routines.
  • Maintains the Executive’s calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercises discretion in committing time and evaluating needs.
  • Serves as a liaison between the Executives, AFPM staff and members. This includes answering a variety of questions with tact and diplomacy, sorting and screening emails, taking messages, and directing calls appropriately for resolution.
  • Coordinates work with other AFPM staff as needed; plays key role in the coordination of staff efforts both within and outside the department.
  • Provides coordination, monitoring, and communication of projects and programs managed by the Government Relations & Policy departments and the Legal department.
  • Keeps the Executives advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of administrative and support duties within and outside of the assigned departments, including preparing, reconciling, and submitting expense reports.
  • Maintains confidential and sensitive information.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications

  • Experience supporting executives or heads of departments in a manner similar to the responsibilities outlined in this job description.
  • Builds rapport easily and has strong interpersonal, communication, presentation, and relationship-building skills, including effective verbal and written communication skills.
  • Exhibits professionalism, emotional management and reliability in all activities, conversations, and interactions.
  • Works best in a collaborative team environment defined by a culture of excellence, mutual support, open and honest feedback, and goal achievement.
  • Is proficient in Microsoft Office programs specifically Teams, PowerPoint, Word, Excel, and Outlook.
  • A related bachelor’s degree is preferred but not required.

Salary at AFPM is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience. The projected compensation range for this position is $90,000.00 to $120,000.00 (annualized). The estimate displayed represents the typical salary range for this position and is just one component of AFPM’s total compensation package for employees.

AFPM’s comprehensive benefits program includes:

  • Choice of two medical insurance plans with prescription coverage
  • Dental and vision insurance
  • Medical and Dependent Care Flexible Spending Accounts
  • 100% employer-paid life insurance and AD&D coverage for the employee, their spouse/domestic partner, child(ren), and other dependents
  • Supplemental life insurance option for the employee, their spouse/domestic partner, child(ren), and other dependents
  • Paid vacation, sick, holiday, parental, bereavement, and other paid leave benefits
  • Traditional and Roth 401(k) with generous employer contributions
  • Short- and long-term disability coverage
  • Pre-tax parking and commuter benefits
  • Personal device / cell phone allowance
  • Professional development and educational assistance
  • Employee Assistance Program, mental health coverage including telehealth, and other wellness resources
  • Free on-site, clean, and modern fitness center and locker rooms
  • Free snacks, coffee, tea, hot chocolate, sodas, seltzers, bottled water, and much more!

If you are a qualified, interested candidate, please complete the following online application process. Candidates are strongly encouraged to include a current resume and cover letter.

Only direct applications will be considered; resumes received via placement agency or other third party will not be reviewed.

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AFPM is an equal opportunity employer. AFPM does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, gender, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other status protected by federal, state or local law or regulation. AFPM does not tolerate discrimination or harassment based on any of these characteristics.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for AFPM to hire me. If I am hired, I understand that either AFPM or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of AFPM has the authority to make any assurance to the contrary.

I attest with my signature below, the information provided to AFPM is true and complete information. No requested information has been concealed. As part of its normal hiring process, AFPM conducts reference checks on all final candidates. However, before reference checks are conducted, AFPM will contact the candidate to agree on the timing of contacting a current or previous employer and the person(s) to be contacted.

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